Role of the PSA Secretary
Information provided by Parentkind
It’s best practice to have the role of PTA Secretary filled. If you’re finding it hard to fill the position, you could consider splitting the duties between two committee members.
Main purpose of PSA Secretary
The PTA Secretary supports the PTA committee to build effective communication links between the school and the association. They also maintain accurate records.
Duties and responsibilities of the PSA Secretary
- Prepares for meetings (with the PSA Chair)
- Takes minutes at meetings, recording attendance, action points, decisions, and proposals
- Circulates approved minutes, along with a reminder of any actions agreed
- Maintains association records
- Makes sure the association is GDPR-compliant
- Updates trustee details with relevant charity commission (as appropriate)
- May be a signatory on the PSA bank account (along with at least one other committee member)
- Handles the association’s correspondence
Key Skills:
- Organised and efficient – keeps accurate records in a format that can easily be handed over to a successor
- Good listener – able to identify key discussion points, actions, and agreements at meetings to accurately record in minutes
- Calm, friendly, and approachable – able to communicate confidently with the school and the committee members
Parkwood Schools Association 