Penelope Parkwood’s Half Term Challenge

Penelope Parkwood’s Half Term Challenge competition Terms and Conditions

Please see our competition terms and conditions below:

These Terms and Conditions for the Competition are made by Parkwood Schools Association (PSA), a company registered in England and Wales with charity number 1024505 and registered office at Parkwood Primary School. (“Promoter”).

Last Updated: 15th October 2024

Definitions

In these Terms and Conditions, unless the context otherwise requires, the following expressions have the following meanings:

CAP Code means the UK Code of Non-broadcast Advertising and Direct & Promotional Marketing.

Competition means the ‘Penelope Parkwood’s Half Term Challenge’ being run by the PSA.

Entry means a submission made by a Participant in accordance with the rules of the Competition.

Entry Period means between Saturday 18th October at 09:00 until Saturday 26th October at 16:30, the period during which entries to the Competition will be accepted.

Force Majeure Events means any event beyond the reasonable control of the Promoter including but not limited to strikes, lock-outs or other industrial disputes, failure of a utility service or transport network, act of God, war, riot, civil commotion, malicious damage, compliance with any law or governmental order, rule, regulation or direction, accident, breakdown of plant or machinery, fire, flood, storm or default of suppliers or subcontractors.

Participant means any person who enters or attempts to enter the Competition.

Personal Data means any information which is related to an identified or identifiable living person as defined in the UK General Data Protection Regulation.

Promoter means Parkwood Schools Association and event sponsor Read to Grow Tuition.

Prize means the reward or rewards to be given to the Winner of the Competition.

Terms and Conditions means the rules and regulations governing the Competition as set out in this document.

Winner means the Participant selected to receive the Prize.

Interpretation

Any reference in these Terms and Conditions to a statute or a provision of a statute shall be construed as a reference to that statute or provision as amended, re-enacted or extended at the relevant time.

The headings in these Terms and Conditions are for convenience only and shall not affect their interpretation.

Purpose

Promoter will hold a competition for the purpose of building community.

The Competition will involve completeing the half term activity trail and submitting your details at John’s Carpets, and will be run in accordance with the rules and procedures set out in these Terms and Conditions.

Eligibility

The Competition is open to all Parkwood and Rainham residents with children aged from pre-school to year 6 at the time of entry.

The Chair of the PSA (Laura Chambers) and their immediate family members, or any other persons professionally connected with the Competition, are not eligible to enter the Competition.

By entering the Competition, Participants confirm that they are eligible to do so and eligible to claim any Prize they may win. The Promoter may require Participants to provide proof of their eligibility.

The Promoter reserves the right to disqualify any Participant who is found to be in breach of these Terms and Conditions, including the eligibility requirements set out in this Clause 3.

The Promoter will not accept Competition entries that have been altered, reconstructed, forged or tampered with, or are incomplete.

Entry Period

Entry into the Competition will available during the Entry Period.

Entries must be received by the Promoter during the Entry Period. Entries received after the conclusion of the Entry Period will not be accepted.

The Promoter reserves the right to modify the Entry Period at its sole discretion. If the Entry Period is changed, the Promoter will notify all Participants of the new dates and times as soon as reasonably possible.

An entry will be deemed to have been received at the time of receipt by the Promoter and not at the time of transmission by the Participant.

The Promoter accepts no responsibility for any entries that are delayed, lost, misdirected or incomplete or cannot be delivered or entered for any technical or other reason.

Entry Procedure

Entry Method: To enter the Competition, Participants must bring their completed activity trail flyer to John’s Carpets in Parkwood and complete their details and submit them into our entry ballot.

Entry Deadline: All entries must be received by the Promoter by 04:30 on 26th October 2024. Entries received after this time will not be considered. The Promoter’s computer is the official time-keeping device for the Competition.

Number of Entries: Each Participant may enter the Competition once.

Entry Costs: This event is free.

Incomplete Entries: Incomplete or incorrect entries, or entries that do not comply with these Terms and Conditions, will be disqualified.

Data Protection: By entering the Competition, Participants consent to their personal data being processed by the Promoter for the purposes of administering the Competition, in accordance with the Promoter’s privacy policy and the Data Protection Act 2018.

Prize Details

The prize for the Competition is a Goody bag and an Amazon voucher worth £35.

There will also be a limited amount of smaller prizes available for the first entrants. Stock is limited for this.

The Prizes are subject to any conditions and restrictions contained herein, and any additional conditions or restrictions specified at the time of announcing the Winner.

The Prize must be accepted as awarded and is non-transferable, non-exchangeable, and not redeemable for cash or other forms of compensation, unless otherwise specified by the Promoter.

In the event that the Prize, or any part of the Prize, becomes unavailable for any reason beyond the control of the Promoter, the Promoter reserves the right to substitute a prize of equal or greater value.

Any additional costs associated with the Prize, not specifically included in the Prize as described in Clause 6.1, are the sole responsibility of the Winner.

The Winner is responsible for all tax implications arising from the award of the Prize, if any. The Promoter accepts no responsibility for any tax implications that may arise from the Prize winnings.

Winner Selection

Method of Selection: The winner(s) of the Competition will be selected by Read to Grow Tuition and John’s Carpets. The selection process will be conducted in a fair and impartial manner, with no undue influence or bias.

Timing: The selection process will take place during the week commencing 28th October and will be recorded and shared on the PSA Facebook page.

Unclaimed Prizes: If a prize is not claimed within by Friday 8th November, the Promoter reserves the right to select an alternative winner using the same process as outlined in Clause 7.1. The original winner will forfeit their right to the prize.

Disputes: Any disputes regarding the selection process should be raised with the Promoter within 1 day. The Promoter’s decision in relation to any dispute will be final and binding.

Winner Notification

The Winner(s) will be notified by phone call and an annoucement will be shared on Facebook by the end of the Entry Period. The notification will include details of how the Prize can be claimed.

The Winner(s) must claim their Prize by 8th November 2024 by responding to the Promoter’s message and following the instructions provided.

If a Winner fails to claim their Prize within the specified period, or fails to comply with the instructions to claim the Prize, the Promoter reserves the right to consider the Prize as unclaimed.

In the event of an unclaimed Prize, the Promoter may at its discretion either redraw the Prize or donate the Prize to a charity of the Promoter’s choice.

The Promoter reserves the right to disqualify a Winner if they are found to have breached these Terms and Conditions, and to select an alternative Winner in such circumstances

Prize Delivery

The Prize will be available to collect either at Parkwood Primary School or at John’s Carpets (depending on the winner).

The Winner can expect to receive their Prize within 1 day of being notified of their win, subject to any necessary verification checks or other conditions specified in these Terms and Conditions.

If the Winner cannot be contacted or is not available, or has not claimed their Prize by 8th November 2024, the Promoter reserves the right to offer the Prize to the next eligible Participant selected from the correct entries that were received before the end of the Entry Period.

By accepting the Prize, the Winner agrees to any terms and conditions associated with the Prize, which will be communicated to them at the time of notification.

The Promoter reserves the right to substitute the Prize with another prize of equivalent value in the event that the original Prize offered is not available.

The delivery of the Prize is restricted to the Parkwood Primary School, unless otherwise stated in these Terms and Conditions.

Publicity

The Promoter will only use the Personal Data provided by the Participant to the extent necessary for the promotional purposes outlined in Clause 10.1.

The Promoter will provide clear and transparent information to the Participant about how their Personal Data will be used, who it will be shared with, and how long it will be kept. This information will be provided in accordance with the Promoter’s Privacy Policy.

The Promoter will ensure that all promotional activities conducted in relation to the Competition comply with the UK Code of Non-broadcast Advertising and Direct & Promotional Marketing (“CAP Code”).

Data Protection

The Promoter will collect and process the Personal Data of Participants in accordance with all applicable laws and regulations, including the Data Protection Act 2018 and the UK General Data Protection Regulation (UK GDPR).

The Personal Data collected may include name, address, email address, and other relevant information necessary for the conduct of the Competition. This data will be collected directly from the Participants when they enter the Competition.

The Promoter will use the collected Personal Data for the purpose of administering the Competition, notifying the Winners, and for any other purposes that the Participants have expressly consented to.

The Promoter may share the Personal Data with third parties who are assisting with the conduct of the Competition, including but not limited to prize suppliers and delivery services. All such third parties will be required to adhere to the same data protection standards as the Promoter.

The Promoter will take all reasonable steps to ensure that the Personal Data is securely stored and protected against unauthorised access, loss, destruction, or damage. The data will be retained for as long as necessary to fulfil the purposes for which it was collected, and in accordance with the Promoter’s data retention policy.

Participants have the right to access, correct, delete, and restrict the processing of their Personal Data, and to object to its use. Any requests to exercise these rights should be directed to the Promoter using the contact details provided in these Terms and Conditions.

The Promoter reserves the right to update or change this data protection clause at any time. Any such changes will be posted on the Promoter’s website and, where appropriate, notified to Participants by email.

Liability

The Promoter will not be liable for any loss (including, without limitation, indirect, special or consequential loss or loss of profits), expense, damage, personal injury or death which is suffered or sustained (whether or not arising from any person’s negligence) in connection with the Competition or accepting or using the Prize, except for any liability which cannot be excluded by law (including personal injury, death and fraud) in which case that liability is limited to the minimum allowable by law.

The Promoter is not responsible for any damage or loss caused to Participants where such damage or loss is not reasonably foreseeable to both the Participant and the Promoter when the Participant agrees to these Terms and Conditions, including where the damage or loss results from the Promoter’s breach of these Terms and Conditions.

The Promoter is not responsible for any problems or technical malfunction of any telephone network or lines, computer online systems, servers, or providers, computer equipment, software, failure of any email or entry to be received by the Promoter on account of technical problems or traffic congestion on the Internet, telephone lines or at any website, or any combination thereof, including any injury or damage to Participant’s or any other person’s computer or mobile telephone related to or resulting from participation in the Competition.

The Promoter will not be liable for any failure to comply with its obligations relating to the Competition where the failure is caused by something outside its reasonable control. Such circumstances shall include, but not be limited to, weather conditions, fire, flood, hurricane, strike, industrial dispute, war, hostilities, political unrest, riots, civil commotion, inevitable accidents, supervening legislation or any other circumstances amounting to force majeure.

The Promoter does not accept responsibility for any liability arising from technical incompatibility, problems relating to the internet, or technical difficulties of any kind.

The Promoter shall not be liable for any losses to the winner or any other person resulting from use of the prize, and it does not provide any form of insurance, including without limitation any public liability or cancellation insurance, for any prize in relation to the Competition.

Termination

The Promoter reserves the right to terminate the Competition at any time if circumstances beyond the Promoter’s reasonable control make it necessary to do so. Such circumstances may include, but are not limited to, instances of fraud, technical difficulties, or if the minimum number of entries is not met.

In the event of termination, the Promoter will provide notice to the Participants as soon as reasonably practicable. The notice will be given via the same method used to communicate the Competition, or any other method the Promoter deems appropriate.

Upon termination, the Promoter may, at its sole discretion, decide to return any entry fees, if applicable, or provide an alternative prize of equivalent value. The Promoter’s decision in this regard will be final and binding.

The Promoter will not be liable for any loss or damage suffered by Participants as a result of the termination of the Competition, except where such liability cannot be excluded by law.

Notwithstanding termination, the Clauses on Dispute Resolution, Governing Law, and Confidentiality, among others, will continue to apply.

Governing Law

These Terms and Conditions and any dispute or claim arising out of or in connection with them or their subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the law of England and Wales.

The parties irrevocably agree that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim that arises out of or in connection with these Terms and Conditions or their subject matter or formation (including non-contractual disputes or claims).

Participants from jurisdictions outside of England and Wales are responsible for ensuring that their participation in the Competition is lawful under their local laws. The Promoter accepts no responsibility for any breach of local laws that may occur as a result of a Participant’s entry into the Competition.

Participants are advised to seek independent legal advice if they are unsure about the implications of these Terms and Conditions, particularly the governing law and jurisdiction clauses.

Amendments

The Promoter reserves the right to amend these Terms and Conditions at any time, provided that such amendments are necessary to comply with applicable laws, to correct errors or ambiguities, or to ensure the fair and proper conduct of the Competition.

Any amendments to these Terms and Conditions will be effective immediately upon being posted on the Competition website, or upon Participants being notified of the amendments by email or post, whichever occurs first.

By continuing to participate in the Competition after the Terms and Conditions have been amended, Participants are deemed to have accepted the amendments.

The Promoter affirms that any amendments to these Terms and Conditions will be made in accordance with the principles of fairness and transparency, as required by the Consumer Rights Act 2015 and the CAP Code. In particular, the Promoter will not make significant changes that would disadvantage Participants who have already entered the Competition.

The Promoter will keep a record of all amendments to these Terms and Conditions, and this record will be available for inspection by Participants upon request.